User Management

User Management

User Management in Hansa is found under Others in the top navigation. Go to Others > User Management to open it. Inside you will find three tabs: Members, Team, and Role.

Members

The Members tab shows everyone who currently has access to Hansa, with the following columns:

• Name and Email ID
• Team(s) — which Hansa teams they belong to
• Added On — the date they were given access
• Status — Active (green) or Suspended (red)
• Action — click View to open their detail page

Use the search bar to find a specific member, or the filter icon to narrow by status or team.

Adding a User

Click Add Member in the top right corner. A modal opens with a search bar.

If the person is already in your Brahmaa organisation:

• Search by name or email — they will appear in the dropdown
• Select them. They move into the Added Members list
• You can select multiple people at once
• For each person, pick a role from the Select Role dropdown
• Click Add Member to confirm

If the person is not yet in your organisation, they will appear in the search results with a + Invite button. Clicking it opens the Invite Member form.

Inviting Someone to Join

If someone does not have a Brahmaa account yet, you can invite them directly from User Management. Fill in:

• Basic Details — Full Name, Email ID, Phone Number, and Privilege level
• Application Access — toggle on the apps you want them to access (e.g. Hansa, Varuna) and set their role for each
• Additional Details — Department and Designation (optional)

Click Invite Member. They receive an invitation email and appear in the Members list with a New tag until they accept.

Teams

The Team tab lists all existing Hansa teams with their name, number of members, and creation date.

Creating a Team

• Click Create Team

• Enter a Team Name
• Search for members and select them from the list
• Click Create Team to confirm

Editing a Team

Click the action menu on any team row and select Edit Details. You can rename the team or remove members by clicking the X next to their name. Click Save when done.

Deleting a Team

Click the action menu on the team row and select Delete.

Roles & Permissions

The Role tab shows all roles in Hansa — both system defaults and any custom ones your team has created. Each role card displays its name, how many users are assigned to it, its data access scope, and a summary of its permissions.

Permission Levels

Every module in a role can be set to one of three levels:

Permission	What it allows
View	Read-only access to the module
Create/Edit	Can create records and make changes
Full	Complete access including deletion and advanced actions

Permissions can be set individually for: Jobs, Interviews, Candidates, Tasks, Assessments, File Management, and Integration. File Management can be expanded to set permissions at a more granular level across Job Descriptions, Offer Letters, Task Files, Candidate Documents, and Mail Templates.

Data Access Levels

A role's data access scope controls how much of Hansa's data a user can see, regardless of their module permissions:

Scope	What the user can see
Self	Only data they created, are assigned to, or that has been explicitly shared with them. Typical for Interviewers and Evaluators.
Team	Their own data plus all data belonging to their team(s). Typical for Managers and Recruiters.
Organisation	All data across Hansa, unrestricted. Typical for Admins and Heads.

Creating a Custom Role

If the default roles do not fit your team structure, you can create a custom role.

• Click Add New Role on the Role tab
• Enter a Role Name
• Select a Data Access Level (Self, Team, or Organisation)
• Use the Permissions Matrix to set View, Create/Edit, or Full for each module
• Click Save Role. The new role is available immediately when adding or editing users.