Candidate Verification and Offer Rollout

Candidate Verification Stage

Collects important documents from shortlisted candidates before an offer is made.

What you configure

• Who will collect — Hansa (reaches out automatically), Me, or Someone else
• Verification form — defines exactly what documents the candidate must submit
• Communication channel — currently Email only when Hansa sends
• Deadline — 24 Hours, 48 Hours, or Custom
• Fallback action — Reject automatically, Inform Me, or Inform Someone Else
• Who reviews documents — Me or Someone else
• Feedback mandatory — Yes or No

Commonly collected documents

• Government ID Proof (Passport, Aadhar, Driving Licence)
• PAN Card
• Last Salary Slip
• Relieving Letter from previous employer
• Experience Certificate from previous employers
• Educational Certificates
• Background Check Authorisation

Q: Where do submitted documents get stored?
In the candidate's profile under the Submissions tab, and in Others > File Management > Candidate Documents Folder.

---

Offer Rollout Stage

The final active stage before a candidate is marked as Hired. Manages sending the offer letter and collecting the signed copy.

What you configure

• Offer deadline — 24 Hours, 48 Hours, or Custom
• Fallback action if signed offer not returned — Reject, Inform Me, or Inform Someone Else
• Number of reminders — 3 Times, 5 Times, or Custom
• Reminder schedule — timing and channel (Call, WhatsApp, or Email)
• Who reviews the signed offer — Me or Someone else
• Who marks the candidate as Hired — Me or Someone else
• Feedback mandatory — Yes or No

The candidate can accept the offer digitally by clicking a link — no physical signature required.