Screening Call and Shortlisting Stages

Screening Call Stage

Hansa calls the candidate, asks your pre-configured questions, evaluates the answers, and decides pass or fail — all automatically.

What you configure

• Who will screen — Hansa (fully automated), Me, or Someone else
• Call retry logic — how many times to retry if no answer (3, 5, or Custom) and the gap between retries
• Screening questions — the exact questions Hansa will ask on the call
• For each question: whether it is a qualifying question (Yes/No toggle)
• Preferred answers — for qualifying questions, define what a passing answer looks like
• AND/OR qualifying logic — the rule Hansa uses to decide pass or fail
• Who qualifies the candidate — Hansa, Me, or Someone else
• Fallback action — what happens if the candidate never answers after all retries

Frequently Asked Questions

Q: What happens if the candidate never picks up?
After all retries are exhausted, the fallback action triggers: Reject Automatically, Inform Me, or Inform Someone Else.

Q: What is a qualifying question?
A qualifying question feeds into the pass/fail logic. Toggle 'Qualifying Question' to Yes for any question you want Hansa to evaluate.

---

Shortlisting Stage

The Shortlisting stage filters candidates automatically using data already collected — resume, screening call answers, ACE Score. No calls are made and no contact is initiated.

Available filter variables

Variable	What it checks
ACE Score	Hansa's AI-generated candidate fit score (0–100)
Total Experience	Total years of work experience
Relevant Experience	Years in roles directly relevant to this position
Number of Relevant Skills	Count of skills matching the job's criteria
Application Date	When the candidate applied
Current CTC	Current annual salary
Expected CTC	Candidate's stated salary expectation
Notice Period	Number of days before the candidate can join

AND / OR Qualifying Logic

Operator	What it means	Example
AND	Candidate must meet ALL connected conditions to pass.	Total Experience > 2 AND Notice Period ≤ 30
OR	Candidate needs to meet at least ONE of the connected conditions to pass.	ACE Score > 60 OR Total Experience > 5

You can combine both operators by grouping conditions. Example: (ACE Score > 55 OR Relevant Experience > 3) AND Notice Period < 30.