Step 3: Designing Your Pipeline

Step 3 — Job Pipeline

Design the candidate journey — the sequence of stages every applicant will move through. Four stages are permanent and cannot be removed:

Default Stage	Purpose
New Application	The entry point. Every candidate starts here.
Hired	The final positive outcome stage.
Rejected	For candidates who do not pass any stage.
On Hold	For candidates you want to pause without rejecting.

Click '+ Add Stage' to insert custom stages between these. Six stage types are available:

Stage Type	What it does	Typical Position
Screening Call	Phone-based assessment — AI or human asks questions, evaluates answers, decides pass/fail	First active stage
Shortlisting	Silent data-driven filtering using AND/OR rules — no contact with candidate	After screening
Interview	Human-led evaluation — Hansa handles scheduling, reminders, and calendar invites	After screening or shortlisting
Task	Practical assignment sent to candidate with deadline tracking and reminders	After screening or interview
Candidate Verification	Collects documents like ID, certificates, and experience letters	After interviews, before offer
Offer Rollout	Sends the offer letter and collects the signed copy	Final stage before Hired

Tip: Recommended pipeline for most roles: Screening Call → Shortlisting → Interview → Task → Candidate Verification → Offer Rollout.